Yeah… Your office environment is crucial to good employee morale. Here’s a guide to finding the perfect office space for lease in Vienna, VA.
Is your business growing? Do you need to hire new employees or expand your space to accommodate the number of product orders you’re fulfilling each day?
If you’re experiencing rapid growth in your business, you definitely have reason to celebrate. You may even be considering renting a new or larger office space to accommodate the growth.
Are you unsure of how to find an office space for lease in Vienna, VA? Do you need help handling the logistics of the move?
If so, keep reading. This guide will help you choose the perfect place to set up shop.
Benefits of Renting Office Space
If you have a small business that you’re running out of your home or a coworking space, you might be wondering whether or not renting office space is really necessary. Isn’t it better to save money and keep your overhead low?
It’s true that some businesses do find operating without a dedicated office space.
At the same time, though, there are lots of benefits to paying a bit more money per month in order to rent your own space. Some of the benefits of renting office space include:
- Better location for meeting with clients and future employees
- Fewer responsibilities — when you rent an office space, the building manager has a maintenance company that takes care of cleaning the office and keeping it secure
- More networking opportunities with other businesses in the building
When you rent an office space, it typically already has a lot of the equipment you need to get up and running.
From furniture to computers, you likely won’t have to transfer too much equipment or buy it new when you move to a rental office. This makes life much easier for your office movers.
What to Look for in an Office Space for Lease
It’s important to know what to look for when you’re shopping around for the perfect new office space. If you live in a big city, you probably have a lot of options to choose from. How do you decide which one is right for your business?
Some factors you’ll want to consider when you’re comparing office spaces include the following.
Consider Your Requirements
First, start by making a list of your office “must-haves.” Do you require a certain size, location, or lease term? Do you have a minimum number of bathrooms or windows in mind?
Write down everything you want, then go through and prioritize that list. Which things are absolute musts and which ones would you prefer but don’t totally need?
Work with your other employees or business partner when you’re putting this list together. That way, you’ll know that everyone’s needs have been taken into account.
Decide Whether You Need Short or Long-Term Office Space
How long do you think you’re going to stay in this new office space? Do you need a short-term lease or a long-term one?
A short-term lease typically lasts between two and four years. Long-term leases, on the other hand, usually last between five and ten years.
If you’re not sure where your business is going to be in a year or two, let alone five or more, it can be hard to know which lease term you should look for.
A short-term lease can give you peace of mind as a startup. It can also give your business freedom to grow.
A long-term lease can help you save money, though. It also gives you more security and makes budgeting easier and more stable.
Ask for Recommendations
If you’ve been working in the business world for a while, chances are you know at least one person who’s rented an office space before.
Reach out to them and ask them for advice about finding the right building. They might also be able to recommend a space for you, perhaps in the building where they’re currently renting.
While you can find some office spaces for rent simply by walking around town, the more efficient approach is to do some online searching. Online searches also allow you to filter all the available office spaces to find ones that match your requirements.
Hire a Broker
Remember, you don’t have to do this alone. Consider hiring a commercial real estate broker to help you find the right office space. They’ll also be able to handle a lot of the paperwork and lease negotiations for you.
Take Notes During Your Tours
When you’re taking tours of potential office spaces, bring a notebook and pen with you or take notes on your phone.
When you’ve seen several different offices, it’s easy to forget the positive and negative characteristics of specific spaces. Write down what you like and don’t like so you can return to your notes later when you need to make a decision.
Tips for Moving to a New Office
So you found an office — awesome! If you’re ready to move to a new space, these tips can help you make the move as simple as possible.
The sooner you start boxing up your belongings and getting prepared for the big day, the better.
Sure, you could move all your supplies on your own. But, it’s better to hire professionals who can get the job done faster and make sure nothing gets broken along the way.
Learn the Building Rules
Every building has different operating hours and rules about when you can move in. Figure these out now, before you load everything into a moving truck.
Remember to Change your Address
Start updating items that feature your address (business cards, stationery, etc.) early so that they’re ready to go when you need them.
Move Non-Essentials First
Moving non-essential items (plants, bulk office supplies, etc.) on your own can help make the big moving day go by more efficiently.
Move into Your New Office Today
Once you’ve found the perfect office space for lease in Vienna, VA, it’s time to move in!
While rental offices typically have a lot of the equipment that you need, you’ll still need to move some of your belongings from your current location to the new one.
Do you need help transferring your office supplies to your new office? If so, we can help. Contact us at Jake’s Moving and Storage today for a free quote.
We’re committed to making your move as simple and stress-free as possible.